Your business finances feel chaotic. Here's why it's probably not about you.
If you've ever transferred money to yourself and immediately wondered "wait, can I actually do that?", or you've avoided paying yourself entirely because it just felt too uncertain, I want to offer you a reframe.
The usual explanation is that you're bad with money. Not disciplined enough. You just need to track more, budget better, get your act together. And most money advice points you in that direction: do more, try harder, be better at this.
But that framing makes the problem feel like a character flaw. And more importantly, it can point you toward the wrong fix. More effort in the wrong direction isn't a solution; it's just more frustration.
Here's what I've found instead: when money feels chaotic or unclear, it's usually because your money system has a gap.
How I started seeing money as a system
I picked up a book called Thinking in Systems by Donella Meadows because systems thinking sounded fun to learn about. And then I realized the book was just describing how I naturally think.
The book has the simplest definition of a system I've seen: A system is an interconnected set of elements that is coherently organized in a way that achieves something. I learned about how the elements, the relationships between them, and the purpose they serve all connect to produce outcomes.
I've always looked for the structure underneath things, how the pieces connect, and what happens to the whole when one part changes. I thought everyone did this, but apparently not.
And once I saw that, I started noticing how that thinking shows up in how I approach money.
When a service provider's finances feel chaotic, I'm not looking at the numbers in isolation; I'm looking at the system.
What are the elements (QuickBooks or spreadsheets)?
How are the elements connected (automatic sync or manual entry)?
What is this setup designed to do, and is it actually doing it (calm, or actually chaos)?
The 2-part system most service providers are missing
A money system has two jobs.
The first is to track the past: organized records, patterns, what actually happened with your money.
The second is to direct the future: planning ahead, catching problems before they become crises, knowing what's coming so you can proactively make decisions.
Most people have one side working, usually some version of tracking, and the forward-looking half is missing or incomplete.
And when your system only looks backward, of course paying yourself feels uncertain. You're trying to make a forward-looking decision like can I take this money out? with no forward-looking information. So you guess. Or you freeze. Or you take something out and then have to deposit it back.
That's not a you problem. That's a system setup problem.
What a money system gap looks like
Most of the time when money feels stressful or unclear, it's because the system has a gap, a missing piece like an app that was never set up, or it was set up in a way that made sense at the time but doesn't anymore.
And knowing it’s a system gap matters because money typically feels unfixable and unknown, like something big and heavy and complicated, where you're either a money person or you're not. We’re not taught to think of it as a system with gaps you can find and fill.
But it is.
So instead of asking how do I get better at this, the more useful question becomes: what's missing from my system? What would I need to see to feel calm making this decision?
That's a much more solvable problem. And once you start asking it that way, the gaps usually become more obvious and more fixable.
If your money feels like fog, it's probably not a you problem. It's a systems problem. And those are findable. And fixable.
Want help mapping yours out?
If you want to look at both sides of your system (make sure the tracking and the forward-looking pieces are both working, and find where the gaps are) that's what I'm building an offer around right now.
I'm looking for a few people to go through it with me. If you're interested, complete this form to let me know: VIP Day
